Free Freight RFP Generator
Build a complete, ready-to-send freight RFP in a few minutes. Answer a short set of questions about what you ship and where, and the tool produces a structured request you can send to several forwarders at once — so the quotes you get back are actually comparable.
No account, no email required, no cost.
What the tool produces
- A structured RFP document covering lane, volume, commodity, timing and service requirements — the details forwarders need to quote accurately rather than optimistically.
- A five-criteria supplier scorecard so you can compare responses on consistent terms instead of by impression.
- An indicative cost estimate to sanity-check the quotes you receive.
Why send an RFP at all
Because quotes on identical cargo routinely vary by 30–40% between forwarders, and because quotes built on different assumptions are not comparable at all. A forwarder who was told you have no loading dock prices liftgate delivery into the quote. One who was not will add it to the invoice later.
A written RFP forces every forwarder to price the same scope. That alone is usually worth more than the negotiating you would otherwise do.
How to use it well
- Know your volume in CBM and your pallet count before you start. If you are unsure, work it out with the pallet calculation.
- Decide your Incoterm first. FOB, FCA, DAP or DDP changes what you are even asking to be quoted for.
- Describe your delivery conditions honestly — dock or no dock, residential or commercial, how long unloading takes. Understating these produces a low quote and a high invoice.
- Send it to at least three forwarders. The spread between responses is the single most useful piece of information you will get.
- Ask for itemised pricing. A single lump-sum number cannot be compared against anything.
Common questions
Is it really free?
Yes. No account, no email capture, no trial. The tool runs in your browser.
Do you send my details to freight forwarders?
No. The tool generates a document for you to send yourself, to whichever forwarders you choose.
Will this work for LCL, FCL and air?
Yes. If you are unsure which you should be requesting, the LCL versus FCL break-even is the place to start, and chargeable weight explains how air freight is priced.
I have never imported before. Is this the right starting point?
Read forwarder vs customs broker vs 3PL first, so you know who you are actually hiring, then come back.
Guides to read alongside the tool
- LCL vs FCL: where the break-even sits — Decide which service you are requesting before you request it.
- Accessorial charges explained — The five facts that make quotes comparable.
- Incoterms for small importers — FOB, FCA, DAP, DDP – who carries what.
- Do you need a customs bond? — Single-entry vs continuous, and the three-shipment break-even.